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MINUTES
Charlotte County School Board
February 9, 2010
PUBLIC HEARING ON FY11 BUDGET
The School Board of Charlotte County convened for a public hearing on the 2010-2011 budget at 6:30 p.m. in the County Administration Boardroom. Chairman Locke welcomed those present and stated the purpose of the hearing was for public input on the FY11 school budget. Superintendent Hackney stated that the public hearing was moved to an earlier date several years ago to facilitate true public input into the process. No public comment was made, however Superintendent Hackney spoke about new information regarding the composite index that would potentially further reduce the amount of state funding for CCPS in FY11.
CALL TO ORDER
The School Board of Charlotte County convened in regular session on February 9, 2010, at 7:00 p.m. in the County Administration boardroom.
Members Present:
T. E. Locke, Jr., District C, Chairman
Gerald W. Watts, District A, Vice-Chairman
Bill Devin, District B
Barry Mason, District D
Henry Carwile, Jr., District E
Kimberly O. Pillow, District F
Angela Pulliam-Jones, District G
Also Present:
Melody D. Hackney, Division Superintendent
Steven R. Baker, Assistant Superintendent
Dana L. Ramsey, Clerk of Board
Chairman Locke called the regular meeting to order. Mr. Devin gave the invocation.
MINUTES
On motion by Mr. Watts, seconded by Mr. Carwile and unanimously carried, the Board approved the minutes of January 12, 2010 as presented.
FINANCES
On motion by Mr. Devin, seconded by Mr. Mason and unanimously carried, the Board approved payment of invoices and payroll in the amount of $1,883,987.98. Mr. Devin noted the amount for CCPS was $1,605,932.14, GSSV was $83,029.53 NCLB was $20,856.63 and Virtual VA was $174,169.68.
AGENDA
Due to inclement weather the CCPS Spotlight of the Division Spelling Bee participants will be postponed to the March meeting and Miss Brittany Card’s presentation for the Senior Trip will be completed by Superintendent Hackney. Additionally, Organizational Matters will be deleted from the agenda. On motion by Mr. Mason, seconded by Mrs. Pulliam-Jones and unanimously carried, the Board approved the amended agenda.
RECOGNITION
Superintendent Hackney announced that February was School Board Appreciation Month. She explained the work of the School Board and read the Certificate of Recognition from the Governor’s office. Board members were presented certificates, artwork, and candy as expressions of gratitude from CCPS faculty, staff and students.
Mr. Gerry Watts was recognized by Superintendent Hackney for 21 years of service to the Board which included 10 years as Chairman. Mr. Watts was presented a gift for his dedication and leadership. Superintendent Hackney shared many quotes and impressions from division employees of Mr. Watts’ service. Chairman Locke stated that he was a long-time friend of Mr. Watts and considers his term as Chairman to be a “tough act to follow.”
UNFINISHED BUSINESS
FY10 and FY11 BUDGET UP-DATE
Superintendent Hackney stated that adjustments have been made to the fall-out report to reflect reductions in state revenue that occurred in December. CCPS continues to have a freeze in place for all hiring. Principals have one half of their instructional allocations frozen and additional restrictions on non-essential spending are in effect for the transportation and maintenance departments. Via a handout, Superintendent Hackney updated the Board on Governor McDonnell’s recommendation that the composite index for 2010-2012 be recalculated. If the Governor's newest recommendation is adopted by the General Assembly it would mean an additional $413,981 in cuts to CCPS. This would bring the estimated total cuts to date to: $1,305,746 for FY11. Additional budget information is expected during the week of March 1st after the release and adoption of the House of Delegates and Senate budgets. The leadership team has worked hard to outline a plan for these anticipated cuts. Superintendent Hackney will have this plan in detail at the first School Board budget work session.
SENIOR TRIP UPDATE
In the absence of Miss Brittany Card, Senior Class Secretary, Superintendent Hackney updated the Board on the senior trip request. The alternate travel plan for the Senior class is scheduled for April 15-17, 2010. For the cost of approximately $300 per person they will travel to the Williamsburg/Virginia Beach area with activities to include: a schooner cruise, ghost tour, and visiting a public beach. The senior class is also willing to travel on a school bus to help defray costs associated with a charter bus service.
PRE-LABOR DAY WAIVER
Superintendent Hackney stated that the State Board of Education has approved Charlotte County’s pre-Labor Day waiver. The official letter from the Department of Education was presented to the members. Superintendent Hackney stated that the CA$HE Program was key to the approval of this waiver.
JOB DESCRIPTIONS WITH SIGNATURE ACKNOWLEDGEMENT
A sample job description was provided for the Board to review. From this point forward, all Charlotte County Public Schools employees will sign a job description to acknowledge their duties and responsibilities. This written agreement will protect both employee and employer.
NEW BUSINESS
FIELD TRIP REQUEST
On motion by Mrs. Pillow, seconded by Mr. Mason and unanimously carried, the Board approved Bacon District Elementary School’s 2nd and 3rd classes’ request to attend the Washington D.C. Zoo on May 14, 2010.
SCHEDULE DATES FOR BUDGET WORK SESSIONS
The School Board committed to a budget work session on February 16 at 6 p.m. County Administrator Clark will poll the BOS at next meeting to choose which date best suits for the joint board budget meeting, March 9 or, for a second choice of March 16 at 6 p.m.
Governor’s AWARDS FOR EXCELLENCE
Superintendent Hackney and Mrs. Sharon Hall, Director of Instruction helped congratulate J. Murray Jeffress Elementary School for being one of 153 schools to earn the 2010 Governor’s Award for Educational Excellence which is the highest honor under the Virginia Index of Performance (VIP) incentive program created by the Board of Education in 2007. The School Division earned the VIP Competence to Excellence Award, as well as, both Bacon District and Eureka Elementary Schools. Mrs. Hall prepared a presentation to explain the requirements necessary to receive VIP awards.
REVISION TO HONOR ROLL AND EXAM PROCEDURES AT CMS AND R-H
Mrs. Sharon Hall, on behalf of the CMS and R-H leadership, requested a revision to the current honor roll procedures at both schools due to the amended grading scales. On motion by Mr. Watts, seconded by Mr. Mason and carried by a vote of 6 to 1, the Board approved the procedure of awarding honor roll to students with all A’s and B’s beginning with the 2010-11 school year.
Mrs. Hall also requested elimination of the practice of allowing R-H students to be exempted from exams. On motion by Mrs. Pillow, seconded by Mr. Watts and unanimously carried, the Board approved this request beginning with the 2010-11 school year.
REVISION TO 2009-10 CALENDAR DUE TO INCLEMENT WEATHER
Superintendent Hackney presented a make-up schedule for instructional days missed during recent inclement weather. A built-in day would be used for February 1; February 2 would be made up by attending school on Saturday, February 13; President’s Day would be utilized for February 3; the Staff Development day of March 15 would be used for February 5; February 9 would be a Bank Day. For subsequent inclement weather days two additional bank days, appropriate Saturdays, May 24 and 25 teacher work days, and April 9th of Spring Break would be utilized. On motion by Mr. Watts, seconded by Mr. Carwile and carried with a vote of 6 to 1, the Board approved the revision to the 2009-10 calendar.
ENTER CLOSED SESSION
On motion by Mr. Watts, seconded by Mr. Devin and unanimously carried, the Board entered closed session under Section 2.2-3711 (A)(1) personnel and (A)(2) student matters.
Time 8:12 p.m.
OPEN SESSION
On motion by Mr. Mason, seconded by Mr. Devin and unanimously carried, the Board returned to open session. Time 10:15 p.m.
CERTIFICATION
On motion by Mr. Watts, seconded by Mrs. Pillow and according to the votes recorded below, the Charlotte County School Board certified that to the best of each member’s knowledge: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the closed session was convened were heard. Voting aye: Mr. Watts, Mr. Devin, Mr. Locke, Mr. Mason, Mr. Carwile, Mrs. Pillow, Mrs. Pulliam-Jones. Vote carried 7-0.
PERSONNEL
As recommended by Mr. Baker, and on motion by Mr. Carwile, seconded by Mr. Watts and unanimously carried, the Board approved the personnel recommendations and addendum as presented.
RECOMMEDATIONS ON STUDENT MATTERS
Chairman Locke announced that the Board accepted the recommendation of the Superintendent in student discipline case RH 04 (09-10).
On motion by Mr. Watts, seconded by Mr. Mason and unanimously carried, the Board upheld the Superintendents’ decision regarding eligibility of elementary school student to participate in middle school athletic program.
ADJORNMENT
Chairman Locke adjourned the meeting at 10:20 p.m.
T. E. Locke, Jr. Chairman
Dana L. Ramsey Clerk of Board Approved March 9, 2010
MINUTES
Charlotte County School Board
February 16, 2010
CALL TO ORDER
The School Board of Charlotte County convened in called session on February 16, 2010 at 6:00 p.m. in the School Board Office boardroom for a work session on the FY2011 budget.
Members Present:
T. E. Locke, Jr., District C, Chairman
Gerald W. Watts, District A, Vice Chairman
Henry Carwile, Jr., District E
Bill Devin, District B
Barry Mason, District D
Kimberly O. Pillow, District F
Angela Pulliam-Jones, District G
Also Present:
Melody D. Hackney, Division Superintendent
Steven R. Baker, Assistant Superintendent
BUDGET WORK SESSION
Superintendent Hackney presented preliminary work on the FY2011 budget and discussed strategies to accomplish cutting the budget by the amount forecasted by the VDOE based on the Governor’s proposed budget of December 2009.
ENTER CLOSED SESSION
As recommended by Superintendent Hackney, on motion by Mr. Mason seconded by Mr. Watts and unanimously carried, the Board entered closed session under Section 2.2-3711 (A)(1) personnel and (A)(14) budget. Time 6:15 p.m.
OPEN SESSION
On motion by Mr. Carwile, seconded by Mrs. Pillow and unanimously carried, the Board returned to open session. Time 8:08 p.m.
CERTIFICATION
On motion by Mr. Watts, seconded by Mrs. Pillow and unanimously carried, the Board made the following certification:
Whereas, the Charlotte County School Board has convened a closed session on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and Whereas, Section 2.1-344.1 (D) of the Code of Virginia requires a certification by this School Board that such closed session was conducted in conformity with Virginia law; Now, therefore, be it resolved that the Charlotte County School Board hereby certifies that, to the best of each member’s knowledge, (i) only public business matters lawfully exempted by Virginia law were discussed in the closed session to which this certification applies, and (ii) only such public business matters as were identified in the motion convening the closed session were heard, discussed or considered.
Voting aye: Mr. Carwile, Mr. Devin, Mr. Locke, Mr. Mason, Mrs. Pillow, Mrs. Pulliam-Jones, and Mr. Watts. Vote carried 7-0.
RESOLUTION ON FREEZING COMPOSITE INDEX
On motion by Mr. Watts, seconded by Mr. Carwile and unanimously carried, the Board adopted the Resolution in Support of the Proposed Freeze to the Local Composite Index for Fiscal Year 2011.
ADJORNMENT
The meeting was adjourned at 8:11 p.m.
T. E. Locke, Jr. Chairman
Dana L. Ramsey Clerk of Board
Approved March 9, 2010
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