MINUTES
Charlotte County School Board
December 13, 2011
PUBLIC HEARING
Beginning at 6:45 p.m. a Public Hearing was held to gather input on Charlotte County Public Schools’ Comprehensive Plan 2011-2017. No public comments were made concerning this issue.
CALL TO ORDER
The School Board of Charlotte County convened in regular session on December 13, 2011, at 7:00 p.m. in the County Administration boardroom. Chairman Watts called the meeting to order.
Members Present:
Gerald Watts, County Seat District, Chairman
T. E. “Ned” Locke, Jr., Drakes Branch District, Vice-Chairman
William “Bill” Devin, Red Oak/Wylliesburg District
Barry Mason, Keysville District
Henry Carwile, Jr., Cullen/Red House District
Kimberly O. Pillow, Aspen/Phenix District
Angela Pulliam-Jones, Bacon/Saxe District
Also Present:
Melody D. Hackney, Division Superintendent
Steven R. Baker, Assistant Superintendent
Dana L. Ramsey, Clerk of Board
Chairman Watts called the regular meeting to order. Mr. Devin gave the invocation.
MINUTES
On motion by Mr. Locke, seconded by Mr. Mason and unanimously carried, the Board approved the minutes of the November 8, 2011 Regular Session meeting as presented.
FINANCES
On motion by Mr. Devin seconded by Mrs. Pillow and unanimously carried, the Board approved payment of invoices and payroll in the amount of $ 1,939,441.87. Mr. Devin noted the amount for CCPS was $1,713,529.82, GSSV was $59,536.52, NCLB was $10,640.27, and Virtual VA was $ 155,735.26. Additionally, $ 1,098,721.93 was approved as a wire transfer to SunTrust Equipment Leasing and Finance Corporation for the Master Lease Agreement (R-H Auditorium Project and Performance Contracting). A special note was made to indicate $808,000 was QSCB funding and $290,721.93 was from Local funds.
AGENDA
On motion by Mr. Mason, seconded by Mr. Carwile and unanimously carried, the Board approved the agenda as amended to include item C.1. Proposed Revision to Calendar under New Business.
CCPS Spotlight
Bacon District Elementary School’s Math Specialist, Mrs. Duffie Jones provided a brief overview of her new position. Third, fourth, and fifth grade students presented the School Board members with a 21st Century math critical thinking problem. The members used IPAD’s to research and solve the problem.
RECOGNITION
R-HHS Golf Team was recognized for its outstanding season. For the 12th consecutive year, the team captured the James River District regular season and tournament championship. Also, for the 9th consecutive year they had an undefeated (16-0) regular season record. Coach Kelly Powell was recognized as the Coach of the Year as well as, being honored with a Region B Award of Merit and a VHSL Career Wins Recognition for his 248 career wins.
Superintendent’s Apple Award was presented to Mrs. Alison Gibbs, School Social Worker. Mrs. Gibbs is a truly dedicated employee with a difficult job. Her willingness to go the extra mile for our students has made her an easy choice for this award.
UNFINISHED BUSINESS
QSCB FUNDING UPDATE
Mrs. Carolyn Baker, Finance Director updated the Board on the status of the Qualified School Construction Bonds. The Bonds were sold on November 30, 2011. Currently, the closing documents are being finalized by McGuire Woods and the first payment will be made at the end of this month. The term of this debt is 19 years, interest free.
REPORT ON SURPLUS SALE
Assistant Superintendent, Steve Baker reported that the Surplus Auction was held on November 19, 2011 with 44 registered buyers. Proceeds from this auction totaled $ 12,367. The auctioneer, Mr. Ashley Myers, did not charge to the school division a fee for his auctioneering services. Mr. Baker stated that the scrap metal sold extremely well.
NEW BUSINESS
2012 SCHOOL BOARD MEETING SCHEDULE
Mr. Devin made a motion, seconded by Mr. Carwile to keep the same schedule as last year; however, that motion was defeated with a 4 to 2 vote with Mr. Watts abstaining. A second motion was made by Mrs. Pillow, seconded by Mr. Mason and carried unanimously to meet on the following schedule for 2012:
January 10 - 7 p.m. July 10 - 7:30 p.m.
February 14 - 7 p.m. August 14 - 7:30 p.m.
March 13 - 7 p.m. September 11 - 7 p.m.
April 17 - 7 p.m. October 9 - 7 p.m.
May 8 - 7 p.m. November 13 - 7 p.m.
June 12 - 7:30 p.m. December 11 - 7 p.m.
EMPLOYEE INTENT FORM RESULTS
Superintendent Hackney reported to the Board the results of the 2011 Intent Forms. She noted that only eleven employees indicated they were requesting a change of assignment and/or retiring for the 2012-12 school year.
COMPREHENSIVE PLAN ADOPTION
On motion by Mr. Locke, seconded by Mr. Mason and unanimously carried, the Board approved
the 2011-2017 Comprehensive Plan for Charlotte County Public Schools. Mrs. Sharon Hall, Director of Instruction presented the draft document at the November Board meeting and sought input on the development of this document. Mrs. Hall stated that the document was made available for public review and a public hearing was held for additional input prior to this meeting. No comments were offered concerning either the content or development of this plan.
PROPOSED CALENDAR REVISION
On motion by Mr. Devin, seconded by Mr. Mason and unanimously carried, the Board approved December 20th as a teacher workday at home and the teacher workday scheduled for Monday, December 19th has been rescheduled to a 6 hour workday on Saturday, December 17th. Superintendent Hackney reported that only 21 employees would be unable to work the Saturday schedule and these individuals would be allowed to work on the following Monday. Mr. Locke suggested that the 2012-13 calendar include at-home workdays to help avoid last minute scheduling conflicts for the employees.
ENTER CLOSED SESSION
On motion by Mr. Locke, seconded by Mrs. Pillow and unanimously carried, the Board entered closed session under Section 2.2-3711 (A)(1) personnel & (2) student matters.
Time 8:00 p.m.
OPEN SESSION
On motion by Mrs. Pillow, seconded by Mrs. Pulliam-Jones and unanimously carried, the Board returned to open session. Time 9:15 p.m.
CERTIFICATION
On motion by Mr. Locke, seconded by Mr. Carwile and according to the votes recorded below, the Charlotte County School Board certified that to the best of each member’s knowledge: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the closed session was convened were heard. Voting aye: Mr. Watts, Mr. Locke, Mr. Devin, Mr. Mason, Mr. Carwile, Mrs. Pillow, Mrs. Pulliam-Jones - Vote carried 7-0.
PERSONNEL
As recommended by Mr. Baker, Assistant Superintendent, and on motion by Mr. Mason, seconded by Mr. Carwile and unanimously carried, the Board approved the personnel recommendations and addendum as presented.
STUDENT MATTERS
The Board upheld the decisions rendered by the Discipline Committee in regards to cases: RH01 (11-12); RH02 (11-12); and, RH04 (11-12) as presented. The Board made minor modifications to the discipline outcome for RH03 (11-12).
ADJOURNMENT
Chairman Watts adjourned the meeting. 9:20 p.m.
Thomas E. Locke, Jr. Chairman
Dana L. Ramsey Clerk of Board Approved: January 10, 2012
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